Our applications and solutions for healthcare, finance, insurance and manufacturing sectors help reduce costs, improve efficiency and eliminate waste. Together, they make you more competitive and able to respond to internal and external information and process pressures.

The process improvement solutions we offer meet the dynamic challenges facing:
r     • Controller
      • Business Office
        • Patient Identity System Applications
        • PreRegistration
        • Registration
        • Electronic Patient Signatures
        • Scanning of Insurance Cards and IDs
        • Nursing/Clinical
        • Health Information Systems
        • Administration and Human Resources
        • Imaging
        • IT/Information Systems



 

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• Controller
Laser Checks Made Easy
Many solutions for laser check processing are expensive, complicated and cumbersome and do not provide a comfort level with respect to security. You are required to buy equipment, supplies and blank check stock at premium rates. You are not in control. Thus many clients are still seeking solutions. At MDS, we keep it simple and secure. Because we have done hundreds of conversions using our own software, we have the experience to integrate this application to your system without fanfare in a couple of days. Expensive preprinted checks are replaced by generic check stock with a security background. The MDS program allows reformatted data to be laser printed on blank check stock, stuffed in an envelope or processed as one page fold and seal self-mailer product

Benefits:
No inventory of negotiable checks
No check numbers to control
No retyping / voiding damaged or jammed checks
No secondary operation to sign
Laser printer inserts signature
No bursting or separating
Automation of folding / stuffing
Increased document security and control

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• Business Office
Using MDS solutions, business office personnel can reformat data and output for statements, invoices, UB92s, HCFA1500s or any other documents to print on laser on blank paper. You control font size, color, consolidation of multipage documents, when and where you want to print.

Also using our access automation products, the business office has access to view insurance cards, face sheets and signed consent forms scanned or digitally collected in registration. Preadmission data is automatically entered to our database so that business office can review for insurance verification.

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• Patient Identity System Applications
A positive patient ID that supports multiple patient identity systems with your choice of bar code symbology.

MDS can generate a wristband and labels with bar codes that print out automatically in admissions, along with face sheets and other paperwork. If the wristband needs replacement or updating on the nursing division, MDS offers an application program that looks at the ADT database and displays patients. The floor nurse can select the patient and item required —a wristband for example— and the laser printer of choice. All items will print on demand.

Barcoded wristbands offer an enhanced level of patient identification, security and safety because they:

1. identify adults, mother/baby/significant other and pediatric patients in Admissions, the ER and on the floor
2. are recommended by JCAHO
3. are required by all current model glucometers
4. are required to verify patient identity for phlebotomy
5. offer a positive patient identification for blood transfusions
6. support positive patient ID for medication administration
7. provide patient ID for supply chain management
8. offer a positive ID that reduces the risk of treating the wrong patient.

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• PreRegistration
Eliminate Duplicate Key Entry of PreAdmission Data
MDS starts the process on our web based MDS-Site where prospective patients or physician assistants can fill out Preregistration forms on line on the web. Patient goes to hospital website to Preregistration section and fills out web based FormFill. Data is then automatically entered to the hospital ADT system with prompts for Preadmission personnel to verify and edit as necessary. Preregistration is streamlined, time saved, errors reduced.

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• Registration
Automate the Printing of your Documents for Patient Admission
In the typical system, admission forms are printed at one site and distributed to many areas. MDS eliminates the preprinted forms and embossed cards, saving significant dollars. Admission personnel enter patient information same as currently and print using "print" prompt same as currently. There will be no separate screens to access. Admission packets with patient data are automatically distributed to the admission laser printer, business office laser printer, medical record or nursing station laser printers at the same time. Admission personnel will not need to tear down a form and distribute copies. Based on patient type or financial class, software can also be programmed to select and print Consent forms, ABNs, Privacy forms, Medicare forms. Wrist bracelets and labels can be laser generated from a dedicated bin on the laser printer or a thermal printer with patient ID and bar codes. Form and data can also be automatically faxed or e-mailed to admitting physician. For Same Day Surgery, ER or Nursing Floors, all clinical chart forms can be generated from admissions. By eliminating the needs for embossers and impact printers and by simplifying training, bedside registration is enabled. The MDS registration module is also a platform for collecting patient signatures electronically and for scanning insurance cards for central access.

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• Electronic Patient Signatures
Allow a patient to review consent and other signature-required forms and sign all the documents at once, using a specially designed pad. Patients can also review all signed documents on screen and receive a hard copy. Store an optical image of the consent forms with embedded signature in your facility’s database. This information can be retrieved as needed by other hospital departments, creating a totally paperless transaction.

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• Scanning of Insurance Cards and IDs
MDS has a scanning interface to allow registration personnel to scan in cards or forms at point of admission. These images can be accessed and viewed by business office or registration personnel. It is very common to use the MDS front end to collect these images and deliver them to your optical imaging EMR database.

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• Nursing/Clinical
Chart Forms on Demand Eliminate Blue Cards
Your hospital's chart forms are digitized by MDS graphical design software either by your personnel or by MDS professional services and stored in a directory on the host system. The FormImprint program is accessible through any work station via web, Citrix or locally for down time purposes. It provides a menu which allows the nurse to select a user defined imprint and print it onto blank paper stock. The nurse can merge imprints for any patient or user-defined group of patients with any form or user defined group of forms (packet). For example, imprint data for a new patient could be merged with a packet called StartChart to print a completely new patient chart. Or, imprint data for all patients on the floor could be merged with a packet of all Daily Sheets to refresh documents at a shift change. Per the sample imprint on this form, imprint data can include data not normally shown, such as Height and Weight, and can be displayed in barcode representation if desired. There is a free text capability, which allows nursing to create templates for standing orders, teaching forms or any other purpose. FormImprint will also print wristbands or sheets of imprinted labels, with or without barcodes, if desired. FormImprint can be linked to your HIS system via HL7 or ODBC link when available or by use of MDS Print Manager. The application is HIPAA and CCOW compliant.

Benefits:
Preprinted forms are eliminated
Imprinters are eliminated
Plastic cards are eliminated
Affixing labels unnecessary
Time to order, stock, find forms eliminated
Obsolete forms eliminated
Data fields imprinted are user defined
Bar codes are enabled

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• Health Information Systems
Find the process improvement solutions that best meet your needs today—and tomorrow. Today, MDS solutions allow you to automate imprinting so all forms print on demand with a clear patient ID, reducing cost and improving ability to identify and read paper documents. When you are ready to go to the EMR, some portion of your process will involve scanning or COLD processing of existing forms and this is our specialty. We convert all forms to electronic templates which can be output with bar codes of patient and transaction ID for automated indexing of chart contents. The MDS comprehensive partner approach incorporates assessment, recommendations, implementation and training, evaluation and follow-up. Our SmartLaunch package provides products and services to facilitate your transition to the electronic medical record.

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• Administration and Human Resources
Administration will greatly benefit from the MDS-Site product which provides secure, web-based management of electronic and paper forms, policies, procedures and documents for client hospitals. This web repository is accessed online by all personnel or for patients/clinicians outside the fire wall as desired.

All administrative forms can be stored on MDS-Site with only administration controlled access to change, delete, update content so that administration, for the first time, controls sources and versions of forms.

All HR forms such as applications, employee evaluations, vacation requests can be completed and stored on the web.

Administration will also enjoy the benefit of report automation by which reports can be reformatted, consolidated and delivered via print production, secure email or fax as desired.

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• Imaging
Common uses of our toolsets are the control of Imaging requisitions and reports to print when and how you want with bar codes and special fonts. Reports can be routed intelligently to appropriate physician based on workflow script, saved or forwarded.

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• IT/Information Systems
IT is the biggest winner using MDS because the tools are easy to use and require little training for IS support personnel and no training at all for end users. IT can now implement electronic forms throughout the Facility without any dedicated FTEs in most cases. Forms are printed on demand, reports are under your complete control, printer jamming and maintenance issues go away and you are on your way to helping all the users with all their forms, not just a few applications.

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